Required compliance checks
Make the compliance checks required for each role clear, then see who is ready and who still needs attention.
- Requirements by role
- Clear readiness status
- Missing compliance checks highlighted
What StewardStack does
Team and safeguarding records, Events, payments and giving for churches and Christian organisations, plus parish websites, newsletters and a conference app.
Team, recruitment & training
One roster of team members and their paid or voluntary roles, the checks each role requires, and who has completed them.
Reference checks
Send reference requests by email and collect responses through a secure link without asking referees to create an account.
- Secure public links
- Invite and reminder emails
- Responses kept with the record
Team management
Each team member's roles, contact details and safeguarding records in one place.
- Searchable team roster
- Roles and details together
- Import existing lists
Safeguarding
Background checks, references and parental consents, stored securely with each person's record.
Parental consents
Collect parental consent before an Event and keep every response linked to the right participant.
- See what has been returned
- Keep consent with the Event
- Spot gaps before the day
Background checks
Record criminal record checks, such as DBS in the UK, with their status and renewal dates.
- Encrypted certificate numbers
- Check status
- Renewal dates
Safeguarding
Background checks and references together, so safeguarding leads can see what is complete and what needs action.
- Compliance checks in one view
- Sensitive data encrypted
- Records ready for audits
Events
Plan Events, take Registrations, assign your team and record check-in and check-out.
Event assignments
Assign team members to an Event and see the people, roles and safeguarding information together.
- Assign team members
- Match people to roles
- See cover at a glance
Events
Plan online and in-person Events, choose whether each is Private, Unlisted or Public, and keep assignments organised.
- Private, Unlisted or Public
- Online or in-person
- Team assignments included
Event registrations
Collect the details you need when people register and keep the attendee list connected to the Event.
- Public registration
- Capacity in view
- Attendee details captured
Check-in and check-out
Record arrivals and departures on the day so the live attendance record stays accurate.
- Fast arrival tracking
- Live on-site list
- Arrival and departure times
Participant tracking
Follow each participant from registration to attendance.
- Registration status
- Attendance history
- Filter and export lists
Risk assessments & incidents
Risk assessments and incident reports, stored with the Event they relate to.
Risk assessments
Store the risk assessment with the Event it covers and review it before the Event starts.
- One record per Event
- Review before the Event
- Available for audits
Incident reports
Record incidents and their follow-up against the Event they happened at.
- Linked to the Event
- Follow-up actions recorded
- Report history
Payments & fundraising
Card payments for Tickets, invoices, donations and tax relief on eligible giving.
Ticket payments
Collect secure card payments for paid Events and keep each payment linked to the registration.
- Secure card payments
- Per-ticket pricing
- Registration reconciliation
Invoices
Create and send invoices from your organisation, then keep due dates and payment status clear.
- Create and send invoices
- Track what is due
- Keep payment history
Donations
Keep gifts connected to the people and appeals they belong to, with a clear record for your team.
- One-off and recurring gifts
- Donor records connected
- Receipts kept clear
Tax relief on giving
Keep donor declarations and eligibility on file for tax relief claims, such as Gift Aid in the UK.
- Declarations on file
- Eligibility recorded
- Claim information ready
Parish websites & newsletters
A parish website your team can update without a developer, and a weekly newsletter built from what is already in StewardStack.
Parish website
Mass and service times
Regular times, holy days and one-off changes, edited in one place.
News and notices
Post news and notices yourself.
Your Public Events
Public Events appear on the website with Registration built in. Private and Unlisted Events do not.
Groups and ministries
A page for each group or ministry, with when it meets and who to contact.
Find us and contact
Address, map, parking and office details.
Online giving
Donations recorded in StewardStack, with tax relief declarations kept on file.
Newsletters
Weekly bulletin
Built from this week's notices, Mass times and upcoming Events.
Email to subscribers
Sent to subscribers in your parish's name and branding.
Sign-up from your website
Parishioners subscribe from the parish website.
Print-ready copy
The same content formatted for print.
Conference app
A mobile app for conferences, connected to the Event your team runs in StewardStack.
Self check-in
Scan a personal QR code on arrival.
Schedule
The full programme and a personal agenda, with current times and rooms.
Push notifications
Reminders, room changes and announcements, sent to everyone or to selected groups.
Map navigation
A venue map showing halls, rooms, stalls and facilities.
Choice-based session booking
Choose workshops and electives. Sessions close when they are full.
Resources
Slides, handouts and readings to download.
Speaker profiles
Photo, biography and sessions for each speaker.
Connected to your Event
Uses the Event's Registrations, and check-ins are recorded in the Event's attendance.