StewardStack
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Everything your ministry runs on, in one calm place.

Plan Events, organise your team and keep safeguarding records ready, without the weekly admin scramble.

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Dear friend,

We help run retreats, conferences, prayer meetings, camps and outreach ourselves, and we kept drowning in the paperwork behind them. We were chasing the same people week after week.

Every Event meant the same scramble: collecting , making the right , checking the , digging out and , and getting ready before anyone arrived.

So we built StewardStack for ourselves first. It keeps and together, helps you plan , open , run on the day, and keep clear from registration to attendance. If something happens, stay with the Event instead of disappearing into an inbox.

The money side belongs in the same story too: , , and connect back to the people and Events you already know.

This isn't built for a problem we've only read about. We do this work too. StewardStack gives us the confidence we want it to give you too: knowing the checks are done, the records are together and nothing important has been quietly forgotten.

Come and try it.

With you in it,

Shaun & Daniel

Co-founders, StewardStack

Features

StewardStack is a platform that helps you manage your ministry.

Parental consents

Collect parental consent before an Event and keep every response linked to the right participant.

  • See what has been returned
  • Keep consent with the Event
  • Spot gaps before the day

Event assignments

Assign team members to an Event and see the people, roles and safeguarding information together.

  • Assign team members
  • Match people to roles
  • See cover at a glance

Required compliance checks

Make the compliance checks required for each role clear, then see who is ready and who still needs attention.

  • Requirements by role
  • Clear readiness status
  • Missing compliance checks highlighted

Background checks

Record criminal record checks, such as DBS in the UK, with their status and renewal dates.

  • Encrypted certificate numbers
  • Check status
  • Renewal dates

Reference checks

Send reference requests by email and collect responses through a secure link without asking referees to create an account.

  • Secure public links
  • Invite and reminder emails
  • Responses kept with the record

Risk assessments

Store the risk assessment with the Event it covers and review it before the Event starts.

  • One record per Event
  • Review before the Event
  • Available for audits

Team management

Each team member's roles, contact details and safeguarding records in one place.

  • Searchable team roster
  • Roles and details together
  • Import existing lists

Safeguarding

Background checks and references together, so safeguarding leads can see what is complete and what needs action.

  • Compliance checks in one view
  • Sensitive data encrypted
  • Records ready for audits

Event registrations

Collect the details you need when people register and keep the attendee list connected to the Event.

  • Public registration
  • Capacity in view
  • Attendee details captured

Check-in and check-out

Record arrivals and departures on the day so the live attendance record stays accurate.

  • Fast arrival tracking
  • Live on-site list
  • Arrival and departure times

Participant tracking

Follow each participant from registration to attendance.

  • Registration status
  • Attendance history
  • Filter and export lists

Incident reports

Record incidents and their follow-up against the Event they happened at.

  • Linked to the Event
  • Follow-up actions recorded
  • Report history

Ticket payments

Collect secure card payments for paid Events and keep each payment linked to the registration.

  • Secure card payments
  • Per-ticket pricing
  • Registration reconciliation

Invoices

Create and send invoices from your organisation, then keep due dates and payment status clear.

  • Create and send invoices
  • Track what is due
  • Keep payment history

Donations

Keep gifts connected to the people and appeals they belong to, with a clear record for your team.

  • One-off and recurring gifts
  • Donor records connected
  • Receipts kept clear

Tax relief on giving

Keep donor declarations and eligibility on file for tax relief claims, such as Gift Aid in the UK.

  • Declarations on file
  • Eligibility recorded
  • Claim information ready
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